1. Introduction

Welcome to Real Estate ProTracker (“the App”), operated by KJS Designs (“we,” “our,” or “us”). This Privacy Policy explains how we collect, use, store, and protect information when you use our mobile and desktop applications designed for real estate professionals to manage clients, properties, tasks, documents, and transaction timelines.

By using the App, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

Personal Information

When you create an account or use the App, we may collect:

Name
Email address
User account credentials
Professional information (such as brokerage name or business contact information)

Client & Transaction Data

The App allows real estate professionals to manage transaction information, which may include:

Client names
Property addresses
Transaction status
Task checklists and deadlines
Notes related to real estate transactions

This information is entered by the user and stored securely within the App.

Documents

Users may upload documents such as:

Contracts
Inspection reports
Title documents
Transaction records

These files are stored securely and accessible only to authorized users.

Usage Information

We may collect anonymous analytics information including:

App performance
Device type
Operating system
Feature usage
Error logs

This data helps improve the App’s functionality and user experience.

3. How We Use Your Information

We use collected information to:

Provide and maintain the App
Enable client and transaction management tools
Track tasks, deadlines, and deal progress
Store and share documents between authorized users
Generate automated summaries and notifications
Improve features and functionality
Provide technical support

4. AI Assistant Features

The App may include AI-powered assistance to help users:

Organize tasks
Track real estate workflows
Generate summaries
Provide productivity suggestions

Information processed by AI features may include user-entered data such as tasks, notes, or transaction details. AI responses are generated automatically and should be reviewed by the user for accuracy.

5. Data Storage and Security

We implement commercially reasonable safeguards to protect your information, including:

Secure cloud data storage
Encrypted data transmission
Controlled access permissions

However, no digital platform can guarantee complete security.

6. Sharing of Information

We do not sell, rent, or trade personal data. Information may only be shared:

With service providers required to operate the App (such as cloud hosting services)
When required by law
To protect the safety or rights of users or the public

Documents shared with clients through the App are only accessible to authorized participants.

7. User Responsibility

Because the App allows real estate professionals to manage transaction data, users are responsible for:

Entering accurate information
Complying with local real estate laws and privacy requirements
Ensuring they have permission to store client data in the App

8. Data Retention

We retain user data only as long as necessary to provide the App’s services or comply with legal obligations.

Users may request deletion of their account and associated data at any time.

9. Your Privacy Rights

Depending on your location, you may have the right to:

Request access to your data
Request correction of inaccurate data
Request deletion of personal data

Requests can be made using the contact information below.

10. Third-Party Services

The App may rely on third-party services such as:

Cloud database hosting
File storage
Analytics services

These services operate under their own privacy policies.

11. Children's Privacy

The App is designed for professional use and is not intended for individuals under the age of 18. We do not knowingly collect personal data from children.